The Only Software
Your Practice
Will Ever Need
From AI-powered documentation to online booking, billing to inventory — TailHQ brings everything together so you can focus on what matters most: exceptional patient care.
Meet TailAI: Your Intelligent Clinical Partner
The only AI built specifically for veterinary medicine. TailAI understands your workflow, speaks your language, and saves you hours every day.
Finish Charts Before Your Last Patient Leaves
Transform your voice into structured SOAP notes instantly. Simply speak naturally during patient exams—TailAI captures everything and converts it into professional medical records.
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Voice-to-SOAP conversion in real-time
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Understands veterinary terminology
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Editable before saving to records
Know Every Patient's History in 30 Seconds
Get a comprehensive overview of any patient's history with one click. TailAI analyzes years of records and presents the most relevant information before you enter the exam room.
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Instant summary of complete patient history
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Highlights allergies and chronic conditions
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Shows vaccination status at a glance
Send Clients Home Confident and Informed
Generate personalized, client-friendly discharge instructions automatically. Each set is tailored to the specific patient, procedure, and medications prescribed.
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Auto-generated from visit notes
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Written in plain language for pet owners
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Includes medication schedules and warning signs
Never Second-Guess a Calculation Again
Calculate accurate drug dosages instantly based on patient weight and species. Built-in drug interaction checking ensures safe prescribing every time.
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Weight-based dosage calculations
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Automatic drug interaction alerts
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Species-specific dosing guidelines
Catch What You Might Have Missed
Get AI-powered diagnostic suggestions based on clinical signs, patient history, and lab results. Like having a specialist consultation at your fingertips.
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Evidence-based diagnostic suggestions
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Ranked by probability
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Suggests appropriate diagnostic tests
Fill Gaps Before They Cost You Money
Machine learning predicts which appointments are at risk of no-show 24 hours in advance. Proactively reach out or optimize your schedule.
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24-hour advance predictions
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Automated reminder triggers
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Waitlist optimization suggestions
Stop Juggling Tools
Why Practices Are Switching to TailHQ
We built TailHQ because we were frustrated with the same tools you're using now. Slow, outdated software that creates more work instead of reducing it. Here's what makes us different:
| Feature |
TailHQ
Modern Platform
|
Legacy Software
AVImark, Cornerstone, etc.
|
|---|---|---|
| AI Voice-to-SOAP Notes | ||
| Built-in Telemedicine | $50-100/mo add-on | |
| Cloud-Native (No Servers) | Requires on-site server | |
| Client Portal Included | $75-150/mo extra | |
| Wellness Plan Memberships | Manual spreadsheets | |
| Mobile App for Staff | ||
| Setup & Data Migration | Free included | $2,000-5,000 |
Connects to Everything You Already Use
TailHQ plays nicely with your favorite tools. No more switching between apps or manual data entry.
Need a custom integration?
Talk to our teamOne Platform. Every Feature Your Practice Needs.
No add-ons. No integrations to manage. No extra fees. Everything is included from day one — scheduling, records, billing, inventory, and AI documentation in one unified platform.
Patient & Client Management
Comprehensive profiles for pets and their owners with complete medical histories, family relationships, and communication preferences.
- Complete pet profiles with photos and medical history
- Client family relationships and multiple pet households
- Microchip scanning and registration
- Duplicate record detection and merging
- Import from other practice management systems
- Custom fields for breed-specific information
Smart Scheduling
Powerful calendar with multiple views, online booking integration, and intelligent reminder systems to keep your schedule full.
- Day, week, and month calendar views
- Online booking widget for your website
- Automated SMS and email reminders
- Waitlist management for cancellations
- Recurring appointment scheduling
- Multi-provider and multi-room booking
Electronic Medical Records
Complete EMR system with SOAP notes, vitals tracking, and TailAI-powered documentation that integrates seamlessly with your workflow.
- SOAP note templates with TailAI Scribe integration
- Vitals recording with trend visualization
- Physical exam templates by species
- Problem list and chronic condition tracking
- Digital signatures and audit trails
- Document attachments and imaging
Finance & Billing
Complete financial management from estimates to invoicing, payment processing, and accounts receivable tracking.
- Treatment estimates with client approval workflow
- Invoicing with itemized line items
- Integrated payment processing via Stripe
- Accounts receivable aging reports
- Point-of-sale for retail products
- Financial reporting and analytics
Inventory Management
Track medications, supplies, and retail products with automated reorder alerts and multi-location stock transfers.
- Real-time stock tracking across locations
- Low stock alerts and auto-reorder points
- Purchase order management
- Expiration date tracking for medications
- Stock transfers between branches
- Inventory valuation reports
Give Clients the Modern
Experience They Expect
Today's pet parents want convenience. TailHQ's client portal delivers 24/7 access, online booking, and direct communication — just like they get from every other service in their life.
Self-Service Client Portal
Pet health records, appointment history, invoices, and prescription refills - all accessible 24/7.
24/7 Online Booking
Embeddable widget for your website. Clients book appointments anytime, anywhere.
Video Telemedicine
Built-in HD video consultations with virtual waiting room and screen sharing.
Two-Way Messaging
SMS and email with unified inbox. Automated appointment reminders and follow-ups.
Pricing That Grows With Your Practice
No hidden fees. No per-user charges that punish success. Transparent pricing for practices of every size.
Got Questions?
Everything you need to know about TailHQ. Can't find what you're looking for? Contact our support team.
TailHQ is built from the ground up as a modern, cloud-native platform with TailAI at its core. Unlike legacy systems that bolt on features, our AI Scribe, patient summaries, and clinical decision support are deeply integrated. We also include telemedicine, client portal, and online booking as standard features - not expensive add-ons.
TailAI Scribe uses advanced speech recognition combined with AI to convert your natural exam room conversations into structured SOAP notes. Simply tap record, conduct your exam as usual, and the system generates properly formatted medical notes that you can review and approve. Most veterinarians save 30-45 minutes per day.
Absolutely. TailHQ uses enterprise-grade encryption for data at rest and in transit. We're hosted on secure cloud infrastructure with regular security audits. Your data is never shared with third parties, and AI processing is done through secure, compliant APIs. We also maintain complete audit trails for all record access and modifications.
Yes! We offer free data migration assistance for all plans. Our team has experience migrating from all major veterinary software including AVImark, Cornerstone, eVetPractice, and others. We'll work with you to ensure a smooth transition with minimal disruption to your practice.
Yes, TailHQ integrates with major laboratory systems including IDEXX VetLab Station, IDEXX Reference Laboratories, and Antech Diagnostics. Lab results flow directly into patient records with automatic critical value alerts. We're continuously adding new integrations based on customer requests.
TailHQ pricing is based on your plan tier. Our Starter plan supports 1 location, Professional supports up to 5 locations, and Enterprise offers unlimited locations with volume discounts. All locations share a unified database with real-time synchronization, so you can see patients and inventory across your entire practice group.
Yes! TailHQ offers native mobile apps for iOS and Android. Staff can view schedules, access patient records, record vitals, capture photos, and even use the TailAI Scribe from their phones or tablets. The mobile app is included with all plans at no extra cost.
All plans include email support with same-day response. Professional plans add live chat support during business hours. Enterprise customers get a dedicated success manager, phone support, and priority response times. We also offer extensive documentation, video tutorials, and regular webinars for ongoing training.
Yes! We offer a 14-day free trial with full access to all features. No credit card required to start. You can import sample data to explore the system, or start entering your own patients right away. If you decide TailHQ is right for you, your trial data seamlessly converts to your paid account.
Still have questions?
Contact our support teamReady to Run Your Practice on One Platform?
Start your free trial today. We'll help migrate your data, train your team, and get you running in days — not months. No credit card required.